Microsoft Project 2016 Training

Introduction to Microsoft  Project

• Describe how Project relates to the discipline of Project management.
• Learn what the new features  are in Project 2016.
• Navigate  to the primary  views  available  using the Ribbon.
• Choose Views that display task, resource, or assignment information.
• Select table within views  to change the information  that is available  to see and edit.
• Relate the features of Project to the 5 steps for building a plan in Project.
• Lab 1: Introduction to Mastering Microsoft  Project
• Learn how to change views  from a table to a chart.
• Learn the different  subcommands that are under each command groups.
• Learn what functions are under the format tab.
• Learn how to access the backstage.

A Quick and Easy Overview of Managing with Project

• Create a new project and prepare it for data entry.
• Enter project tasks.
• Sequence  the tasks.
• Define  resources.
• Estimate Task duration  and assign resources.
• Baseline the project.
• Track project progress.
• Lab 1: Creating a Basic Project with a template
• Learn how to create a project plan from a template.
• Learn how to turn off the timeline.
• Learn how to change the project start date.
• Learn how to add holidays to the company calendar.
• Lab 2: Creating a Basic Project
• Learn how to add resources and their cost.
• Learn how to switch views.
• Learn how to insert summary tasks.
• Learn how to link tasks and summary tasks.

Setting Up a Project

• Use multiple methods to create a new project from an Excel file and a SharePoint Tasks list.

• Establish one or more calendars  to constrain resource availability.
• Configure  Project to calculate the schedule from the Start Date forward,  or from the Finish Date backward.
• Lab 1: Setting Up a Project
• Learn how to add Holidays to the company calendar.
• Learn how to make a custom calendar.
• Learn how to set the Project Start date.
• Learn how to set constraints.

Manually Schedule vs. Auto Schedule

• Students practice switching tasks between Manually Schedule and Auto Schedule modes. By switching modes, students learn the impact made on the project schedule and the individual  tasks.
• Lab 1: Explore Task Modes
• Describe which project functions are turned off for tasks using Manually Schedule mode.
• Change the task mode from Manually Schedule to Auto Schedule and back.
• Identify  tasks that are in Manually Schedule mode by the task mode column and shape on the Gantt chart.
• Describe situations that are particularly  appropriate  for using Manually Schedule.
• Describe the limitations that a user must be aware of when using Manually Schedule mode.

Creating a Work Breakdown Structure

• Build and use summary and subordinate  tasks.
• Understand  and use milestones.
• Develop  WBS Outlines.
• Assign completion criteria.
• Evaluate  the WBS.
• Understand  and use WBS templates.
• Lab 1: Manipulate a WBS
• Learn how to create and manipulate WBS.
• Learn how to utilize an Outline.
• Learn how to create notes within tasks
• Learn how to utilize an Outline.
• Lab 2: Supporting the Project Plan
• Learn how to hyperlink project artifacts to your project plan.
• Learn how to create reoccurring  tasks.

Identifying Task Relationships

• Understand  the different  types of task relationships.
• Understand  and use various  methods to create relationships.
• Determine and display task sequence.
• Understand  and use lag, lead, and delay.
• Understand  the new feature of Task Paths.
• Lab 1: Display the sequence
• Identify  the different  ways to create dependent  relationships
• Format a Network  diagram.
• Modifying  dependency  lines.
• Modifying items to be shown on the critical path.

Defining Resources within Project

• Define  resource  types.
• Define individual  resources that will be used on the project.
• Record the cost (s) of using each type of resource.
• Record the limit of availability  for each type of resource by establishing a resource calendar and defining the maximum units of that resource.
• Lab 1: Resource Calendar and  Availability
• Add holidays to a standard  calendar.
• Applying different  types of calendars  to a project and analyzing the impact to the project schedule.
• Applying vacation schedules to the calendar.
• Replace resources based upon the resource’s  calendar.

Making Work Package Estimates

• Enter estimates for duration and costs for each task.
• Distinguish between  task types and describe when each is appropriate.
• Describe the relationship between work, units, and duration.
• Describe the way Effort  Driven  scheduling is affected by work, units, and duration.
• Assign tasks to resources  using the Team Planner  view.
• Lab 1: Work, Duration and Labor
• Analyze the impact of duration,  work, and  labor.
• Create material resources and assigning cost to the resource.
• Understand  how to leverage  Project statistics
• Apply a material resource to a task and examine the impact to project costs.

Creating an Initial Schedule

• Calculate float and identify a project’s critical path.
• Understand  and identify task constraints.
• Create milestones.Use the Task Inspector to troubleshoot  the initial schedule.
• Lab 1: Calculating an Initial schedule
• Reviewing  changes that can have a positive or negative  impact on the project plan.

Create a Resource Leveled Schedule

• Adjust a project schedule to account for limited people and other resources.
• View the overall  cost and schedule of a project.
• Identify  resources that have  been over  allocated for a project schedule.
• Use multiple ways to adjust tasks and assignments to remove  over allocation for any resource.
• Lab 1: Resource Leveling
• Evaluate  the project’s resource plan using the resource views.
• Adjust the schedule manually.
• Adjust the schedule using the leveling  feature.

Managing the Project

• Learn how to set a baseline.
• Lean how to enter and track project performance  data.
• Learn how to apply different  tracking methods.
• Learn how to perform a variance  analysis on a project.
• Lab 1: The Baseline
• Use Project Statics to see the changes in a project plan.
• Use the variance  tables to understand the changes in a project plan.
• Understand  the value  of baselining.
• Lab 2: Baselining & Tracking Performance
• Understand  the value  of Baselining a project.
• Understand  how to Enter Actuals and measuring their impact.
• Lab 3: Variance
• Understand  how variance  is calculated with cost, finish and work.

Formatting Output and Printing Reports

• Print
• Views
• Formats
• Sorting
• Filtering
• Grouping
• Custom Fields
• Reporting
• Other File Formats
• Lab 1: Use the Grouping  Feature
• Create new fields to group.
• Create new group fields.
• Create new views.
• Lab 2: Create Reports in Project
• Learn how to leverage  Microsoft Project’s View Report features.
• Learn how to create a Visual Report.

Managing Multiple Projects

• Learn how to use common resources among multiple projects.
• Learn how to link tasks between multiple projects.
• Learn how to create a consolidated view  of multiple projects.
• Lab 1: Identifying Overallocated  Resources  from a Resource Pool and Consolidated  File
• Learn how to create a master project file.
• Open Resource  Pool.
• Learn how to look for over-allocated  resources.

Advanced Topics

• Learn how to customize the Ribbon and the Quick Access Toolbar.
• Learn  how to customize WBS numbering.
• Learn the concepts of Formulas and Graphical  indicators.
• Learn the purpose of the Global template and Organizer.
• Learn how to use Task Deadlines.