Top 20 Interviews Questions and Answers for PMP® Professionals

Interviews are troublesome and with the level of competition related with the profile of project manager, you need to give your best. Confidence is a vital aspect of all candidates who are successful in interviews. Here are some of the common or must asked Project Management interview questions that will give some much-needed confidence in you:

  1. Define a project?

A project is a set of work started to create a product, services or results. These are brief, as in they are not standard work like production activity but instead routinely one time set of activities started.

  1. What is Project Management?

Project management incorporates applying the knowledge and aptitudes of the endeavor members including the project manager, utilization of tools and frameworks open to ensure the described tasks are done properly. Proper completion infers proposes achievement of conclusive items inside given cost and time impediments. It usually means restrictions of expansion, design, budget, quality, risks and resources.

  1. What is the difference between projects, programs and a portfolio?

Projects:  These are undertaken for a specific or a set of related purposes.

Programs: These are the set of projects managed in a synchronized manner to achieve various parts of an overall objective.

Portfolio: It is a collection of projects and programs that help an organization achieve some high level business purpose.

  1. Who is a stakeholder?

Stakeholder can be any person, organization or an entity whose interest is affected, positively or negatively, because of the project. The impact of stakeholders is a significant issue to take into account in any planning and consequently during execution of it as well.

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  1. What are organizational influences?

Every association has its own strategy of doing things, total understanding about how things can be perfectly done, etc. and these affect the planning and execution processes. These influences need to be consider when estimating, planning for activities associated to projects. These are often mentioned as organizational environmental factors.

  1. Explain project life cycle?

A project has different phases when the range of activities required to finish the undertaking work. There is a separate “start” phase, followed by an organizing and arranging phase. “Carrying out” is the actual portion of the project. “Closing” phase makes sure the activities related to the project are closed methodically. The points in time when the phase changes happen are named variously as phase gate, exits, milestones or kill points. If a project is to be closed, it is decided at these stages based on the performance or if the need of the project has disappeared.

  1. What is a project charter?

This is a file where it all starts. Project approval is done on this file and a project would be started with the top level necessities listed in this file. Initial requirements as seen by stakeholders and the outcomes of the project also are listed in it.

  1. What do you understand by plan baselines?

Baselines are the last version of all plans before the endeavor execution starts. Project baselines are the starting adjustments of each and every related project, be it the time design, the quality plan, the communication plan or whatever. This goes as the reference against which project execution is measured.

  1. What qualifications are required to be an effective project manager?

Other than being a good professional manager, the PM needs additional individual capacities for being suitable. It isn’t key for him to have project management aptitudes but be fit in them. Perspective, focus personality traits and leadership qualities are required. Team management and activity capacities that help the gathering accomplish typical targets and goals are required.

  1. What are processes and process groups?

Process:  It is a defined way of doing things. Not only does the process define the actions to be taken but also in what order they are to be carried out.

Process groups:  These are the set of processes that are applicable to numerous stages of a project.

  1. What is RAID as it related to project management?

RAID (Risks assumptions issues dependencies) is dynamic items that a project manager should constantly think about. There are always risks about actions and a PM must put it all out there actions. Unless assumptions about any evaluations or actions are clear, these can go wrong. Issues and dependencies also limit the choices of exercises frequently.

  1. What is a SOW?

SOW stands for statement of work is a detailed explanation of the consequences of the project in terms of what services, products or results are estimated from the project. Most detailed SOW is usually given by the customer if he is the one requesting the project.

  1. What does Scope management involve?

Scope management involves collecting requirements, creating WBS, defining scope, verifying scope and controlling the scope. The project scope statement, WBS and WBS dictionary describes the scope baseline. Controlling the scope process must minimize scope creep.

  1. Define a milestone?

Milestone is a point in wander schedule for when some objective, a bit of a result or a bit of the organized services masterminded are refined.

  1. How is the “activity time” estimates done?

The methods used for estimating activity time estimates are:

  • Parametric estimates
  • Analogous estimates
  • Three point estimates
  1. How do you estimate in the three point estimating method?

One optimistic estimate, a pessimistic estimate and one “most likey” estimate is considered for an activity. (Op estimate+6 X most likely+ pess. Estimate) is calculated and divided by 6. This result then may be further iterated. This is the estimate to be used.

  1. How in the project time schedule represented most often?

Activity scheduling network diagram is the most common form of representation for the project time schedule. This is often accompanied by milestone chart, and bar charts.

  1. What are the ways a project time schedule can be compressed?

The two ways of accelerating a project time schedule are:

  • Crashing method: It tries to improve the schedule making use of the time floats available while keeping costs in control.
  • Fast tracking: It is to make selected activities quicker by applying additional resources if essential. It may mean paying team members overtime, paying for the time of a consultant, etc.
  1. What is effort variance?

It is the qualification in evaluated effort and the effort truly required. Work performance is observed in regular time to find if there is any variance in efforts so that corrective actions could be taken.

  1. What is the primary purpose of procurement management plan?

To know what absolutely is to be acquired, ensure they are secured at the best price and is available to the project team at the ideal time.

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